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Question Base [F.A.Q.]- Technology & Utility @ Tally.ERP 9

1. TallyVault a Company @ Tally.ERP9

The Security of Data, is always a matter of concern for businesses since most organisations depend  on the confidentiality of information. The Tally Vault feature is an enhanced security system which allows for encryption of the company data.

TallyVault ensures that the original information is under no circumstances made available to another user. This technique is similar to encryption-decryption, and the decrypted form of data is never stored in the system. Apart from this, it uses the non-stored password mechanism. This is done by using highly advanced mechanisms to validate a new user who does not have a prior

knowledge of the original password. The combination of all these facilities makes, TallyVault one of the most secure means of information storage.


2. Activate Security Control for a Tally.ERP9

Security Control is required in an environment where many people work on accounts using the same computer at different times or the same set of accounts on a network.


Tally.ERP 9 has a variety of management reports that are flexible in nature allowing you to create, alter, display and print any information. The Security Control system of Tally.ERP 9 is used to set the authority rights of the user or user groups. This prevents other users from using the system to create, alter, display and print any data. Tally.ERP 9 has a customised security system where the authority levels are set for users at different levels. Tally.ERP 9 has two security types, one for the Owner by default and the other for Data Entry. Other security types can be created based on these predefined types.


The Owner has full access and rights to Tally.ERP 9, except for Tally Audit, which is reserved for the administrator alone. Data Entry has restricted rights. Security control can be activated during company creation or by company alteration. Once this is activated, Tally.ERP 9 asks you to enter the name of the user and the password

1. Activate Security Control

2. Create Security Levels

3. Users and Passwords

4. Alter / Display a User / Type of Security

5. Loading a Company with a User Name


3. ' Activate Tally Audit and View the Tally Audit List of Vouchers / Ledgers @ in Tally.ERP9

Tally.ERP 9 Audit allows the Administrator/ Auditor to track changes in the accounts made subse- quent to the earlier review. Changes in two areas are important i.e in the transactions or vouchers and in the ledger masters. Only changes that affect the integrity of a transaction are considered.


Tally.ERP 9 Audit feature is enabled while creating a Company. This option is activated only when the user-levels are defined. In this case, it was already enabled when the Security Control feature was activated and given a user name and password.

4. Backup and Restore Tally.ERP9 Data

Tally.ERP 9 has a flexible backup mechanism where in you can virtually take a backup of the data from one storage medium to another. The more commonly used mechanisms are floppy drive, hard disk drive, zip drive, tape drive etc. installed either locally or on a network. In the backup screen, the source and destination of the backup is entered. Tally.ERP 9 will do as required.
Restore literally means ‘to bring back’. Tally.ERP 9 allows the restoration of data from one medium to another. In Tally.ERP 9’s context, restore means we have a Tally.ERP 9 backup and we want to work  on the data backup instead of the current data. This can be done from the Company Info screen by selecting the Restore field.

5. Split Company Data @ Tally.ERP9

Tally.ERP 9's flexible period-less accounting permits entry of data for any number of years. This in itself has tremendous benefits. However, presence of old data in cases where they are volumi- nous, causes greater overhead on the system. Splitting financial years enables you to retain most benefits while overcoming this overhead.


On splitting the data, two things happen:


        New companies are created for the respective split periods.

                    The full data is retained in the original company.


6. 'Export and Import Data and Vouchers @ in Tally.ERP9

We will now learn about Tally.ERP 9s export and import capabilities, which enables Tally.ERP 9 to interact globally. Statements and data from Tally.ERP 9 can be exported to other programs like spreadsheets  and  databases. Only data from Tally.ERP 9 can be imported and not data from other systems.  Importing  from other systems involves the usage of ‘Tally.ERP 9’s Definition Language’ TDL and this is outside the scope of this training.

1 - Export of Data

2 - Exporting Masters

3 - Exporting Day Book

4 - Importing Masters

5 - Importing Vouchers

6 - Exporting to Excel


7. 'Export Reports using ODBC @ Tally.ERP9

ODBC is expanded as Open database Connectivity and is used to merge the imported data with the existing data. In short, Tally.ERP 9 uses ODBC to exchange data.



Tally.ERP 9 ODBC extracts data from Tally.ERP 9 and submits the reports in MS Excel format.


A brief exercise will explain the process. We wish to send greeting cards to all our customers. The customer  (local debtors) database exists in Tally.ERP 9. These names and addresses can be printed out on MS Excel.

8. Web Enabled, Print Preview and Online Help Features @ Tally.ERP9

Tally.ERP 9 is web enabled, has a Print Preview facility and online help.
Email and Internet Publishing are the Web enabled features available in Tally.ERP 9. This facility of  Tally.ERP 9 reduces the paper work. Reports, Reminder letters, Statement of Accounts, Invoices and Purchase Orders can be e-mailed directly from Tally.ERP 9. Thus, the user does not have to send printed invoice or purchase orders. This feature helps you to save on postage and valuable time.

1 - Web Enabled

2 - Internet Publishing

3 - Upload

4 - Print Preview

5 - Local and Online Help


9. Printing Reports and Cheques @ Tally.ERP9

In this chapter, we will examine the different issues involved in printing a desired report quickly and easily.


There are two types of printing:


       Display and Print.

       Multi-Account Printing menu.


Both will yield the same output. The display and print method is more flexible where you can see on screen the details required. However, the Multi-Account prints without an on-screen display.

1 - Display and Print

2 - Print Format

3 - Multi-Account Printing

4 - A Draft Mode Printing ( Quick Format)

5 - Check Printing

6 - Printing Cheques


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