'Activate Tally Audit'@ Tally.ERP 9

Tally.ERP 9 Audit allows the Administrator/ Auditor to track changes in the accounts made subse- quent to the earlier review. Changes in two areas are important i.e in the transactions or vouchers and in the ledger masters. Only changes that affect the integrity of a transaction are considered.

Tally.ERP 9 Audit feature is enabled while creating a Company. This option is activated only when the user-levels are defined. In this case, it was already enabled when the Security Control feature was activated and given a user name and password.

13.3.1 Using Tally Audit Feature

1. Ensure that you have loaded National Traders with Admin as the user name and password. Now, to view the Tally.ERP 9 Audit Lists Go to Gateway of the Tally > Display > Statements of

Accounts > Tally Audit.

The menu is displayed as shown below:

‡ You can audit both ledgers and vouchers.

‡ Change the period of the report from 1-Apr-2009 to 31-Mar-2010.

‡ Click on F12: Configure and enter Yes to Show Entered/Altered By.

The listing now incorporates the user’s name as shown below :

Only a portion of the actual report has been displayed for your reference. Since the password feature was not activated when these entries were made, the field Entered By appears as Unknown.

‡ Place the cursor on the relevant voucher, click on F7: Accept One to accept the voucher as valid and remove it from the list.

‡ Click on F7: Accept All option, If you are satisfied that all the vouchers are valid.

‡ To view the Ledger Audit list, select Ledger from the Tally Audit.

A screen showing the Id, Ledger Names and the Opening Balance is displayed as shown below:

Make changes to any two Ledger Accounts these will be shown in the list of new or altered Ledger Accounts. Notice that their Id does not change. Hence it is useful to track them. The user who changed the accounts and when it was done, can be identified. Once you are satisfied with the changes made in the ledger click on F7: Accept One or F7: Accept All. This would accept the ledger as valid and it will be removed from the list.