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'Split Company Data'@ Tally.ERP 9

Tally.ERP 9's flexible period-less accounting permits entry of data for any number of years. This in itself has tremendous benefits. However, presence of old data in cases where they are volumi- nous, causes greater overhead on the system. Splitting financial years enables you to retain most benefits while overcoming this overhead.


On splitting the data, two things happen:


        New companies are created for the respective split periods.

                    The full data is retained in the original company.


 Important Pre-split Activity :


‡   Before you split data, ensure that:


‡   All the unadjusted forex-gains/ losses have been fully adjusted by jour- nal entries. Verify that the item does not appear in the Balance Sheet.


‡   There are no pending Purchase Bills/ Sales Bills. Check the Profit & Loss Account and Inventory Statements for the pending  Purchase/ Sales Bills. These bills can be accounted for in the  respective party accounts or in the 'Bills Pending' Account.


‡   Ensure that a backup of the data exists

To Split Company Data,


       Load National Traders with the Admin user name and password.

       At the Gateway of Tally.ERP 9 > Select Alt+F3: Cmp Info.

       Press Enter on Split Company Data.

       Tally.ERP 9 prompts you to re-select the company name, select National Traders and the screen appears as shown below:

       Since National Traders has data only for one year (April 1, 2009 to March 31, 2010).The split will take place from the mid-point (September 1, 2009).

       You can change the date given in the Split From.

       Press Enter and accept to the split. Tally.ERP 9 creates two new companies.


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