Creating POS Invoice using Voucher Class in Tally.ERP 9

On 18-4-2016, Shop n Save Market sold the following item :

 

Name of Item

Qty

Rate

VAT

Amount

Milk 500ML

10

95

12.5%

1,068.75

The customer submits Sodexo Gift Voucher worth Rs.250, pays Rs. 600 by credit card and  Rs.218.75 by cash

 

In Tally.ERP 9, you can create a voucher type with voucher class as shown :

 

 

NOTE :

In F11: Statutory and Taxation Features,

  • Set Enable Value Added Tax (VAT) to Yes
  • Set Set/Alter VAT Details to Yes

In the Company VAT Details screen,

  • Select State as Orissa
  • Type of Dealer as Regular
  • Regular VAT Applicable from 1-4-2016
  • Fill in the Tax Information as applicable.

 

i.     Create Voucher Type : POS Invoice with Class

Go to Gateway of Tally > Accounts Info. > Voucher Types > Create

1.   Type the name of the Voucher Type as POS Invoice with Class.

2.   Select the Voucher Type as Sales from the List of Voucher Types.

3.   Type the Abbreviation as POS.

4.   Method of Voucher Numbering is set by default to Automatic, but can be set to  Manual or None.

5.   Set Use Advance Configuration to No.

6.   Set Use EFFECTIVE Dates for Voucher to No.

7.   Set Make ‘Optional’ as Default to No.

8.   Set Use Common narration and Narration for each entry to No.

9.   Set Print after saving Voucher to Yes.

10. Set Use for POS Invoicing to Yes and press Enter.

11. You will find two additional fields for messages and can use them as per your requirements. Type Thank You and Visit Again in the Print Message 1 and Print Message 2 fields respectively.

12. Specify the Default Print Title as INVOICE.

13. Under Declaration, you can enter the statutory declaration if applicable. The same will be printed in the Tax Invoice.

14. Mention the Name of Class as POS Invoice and press Enter to view the Voucher Class screen.

 

 

NOTE :

The options to enable various Multi-mode Payment Ledgers are set to Yes by default. But you need to create necessary ledger as applicable. The ledgers Sodexo Gift Coupons and Citibank have not been created before. You need to create the ledgers Sodexo Gift Coupons under Sundry Debtors and Citibank under Bank Accounts in secondary ledger creation mode

 

15.Enter the details as given in the table

 

Default Ledger Accounts for

POS Invoice

Enable

Ledger Name

Gift Vouchers

Yes

Paytm Gift Coupons (Sundry Debtor)

Credit/Debit Card Payment

Yes

Citibank

Cheque/DD

Yes

HDFC Bank

Cash

Yes

Cash

 

 

16. Under Default Accounting Allocations for each Item in Invoice enter the following details.

  • Ledger Name: Create Ledger Sales @ 12.5% under Sales Account by selecting the appropriate VAT/Tax Class.
  • VAT/Tax Class: Sales @ 12.5%
  • Percentage %: 100
  • The options Rounding Method and Rounding Limit are automatically skipped.
  • Override using Item Default: No

 

17. Under Additional Accounting Entries to be added in Invoice, enter the following details.

  • Ledger Name: Create ledger Output VAT @ 12.5% under Duties and Taxes. Select the Type of Duty/Tax as VAT and VAT/Tax Class as Output VAT @ 12.5%.
  • Type of Calculation: On VAT Rate
  • Value Basis:12.5%
  • Rounding Method: Not Applicable
  • Rounding Limit: Automatically Skipped
  • Remove if Zero: Yes
The resultant screen displays as shown

Fig-11
18.       Accept to save the Voucher Type Class creation screen.

Fig-12

19.       Press Y or Enter to accept the Voucher Type creation screen

ii. Create Stock Item : Milk 500ML under FMCG with opening balance of 50 Nos.

 

1.        Name: Milk 500ML

2.        alias: Leave it blank

3.        Under: FMCG

4.        Units: Nos

5.        Alter Standard Rates ?: Yes

6.         The Standard Rates screen for Milk 500ML displays. Set the Standard Cost as Rs.75 per Nos and Standard Selling Price as Rs.95 per Nos, all applicable from April 2016.

Fig-13

7.        Under Tax Information, enter the Rate of VAT(%) as 12.50

8.        Enter the quantity as 50.

9.        Tally.ERP 9 displays the Stock Item Allocation of: Milk 500ML. Select the Godown as     Main Location and Quantity as 50 Nos. Leave the other fields blank.

10. Accept the screen to complete stock item creation

Fig-14

iii. Make an entry of the transaction in a Sales Voucher.

 

Go to Gateway of Tally > Accounting Vouchers > F8: Sales Voucher

1. Select the voucher type as POS Invoice with Class.

2. Select Voucher Class as POS INVOICE

 

The screen displays as shown :

Fig-15

3. Press F2 and change the date to 18.4.2016

4. Tally.ERP 9 displays the Godown as Main Location.

5. Name of Item: Milk 500ML

6. Quantity: 10 Nos

Tally.ERP 9 automatically calculates and displays the Rate, Amount and VAT details.

7. Enter the payment details as follows :

 

Ledger

Amount

Other Details

Paytm Gift Coupons

250

 

Citibank

600

Card No.: 1111111111111111

Axis Bank Ltd.

-----

-----

Cash

218.75

Cash Tendered:  300  (Tally.ERP  9  calculates and displays the balance amount 81.25)

 

 

The completed POS Invoice with class screen displays as shown :

Fig-16

8. Press Y or Enter to accept the screen.

  1. Tally.ERP 9 takes you to the Voucher Printing screen.
  2. Click on the With Preview button and press Enter.

 The printed POS Invoice displays as shown :


Fig-17
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Company Information @ Tally.ERP9
 
 
 
Group & Ledger
Introduction
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3. VOUCHERS TYPES
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Advanced Usage of Vouchers
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