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Using Tracking Number in Tally.ERP9

A Tracking number is the reference to have a link between transactions.  In companies using Accounts-with-Inventory, where Tracking Numbers is NOT activated, you do not get the voucher types Receipt Note and Delivery Note in the Sales and Purchase Voucher sub-menus.

The inventory details that you mention in an accounting voucher (like Sales and Purchase Voucher), affect stocks by immediately updating them, only if Tracking Numbers is not activated in F11:(F2:Inventory Features).

 

The option Inventory Values are Affected should be set to Yes in Sales and Purchase ledger accounts (Masters).  Unless this option is set to Yes in the Ledger creation screen, it is not possible to make a Sales entry or a Purchase entry.

To get the Tracking number in the Item Allocation screen, enable Use Tracking Numbers (Delivery/Receipt Notes) in F11: Features > F2: Inventory Features.

For example, if Tracking Number is selected in the Delivery Note, this will help you to automatically display the details of the items in the Sales Invoice.

 

The tracking number pop-up list appears after you have entered the name of the item.

 

A default list will contain the following.

Using Tracking Number in Tally.ERP9Image-1

Tracking No: 01 - When the tracking number (01) is given in the delivery note and when you track this from List of Tracking Numbers in the sales invoice; the quantity, rate and amount will be displayed automatically.

 

New number – Enter a new number, if the tracking number is other than the default tracking number available in the List of Tracking Numbers.

Example:

You can create a Sales bill first and then later deliver the goods. In order to track the bills with the relevant delivery challan, a New Tracking Number is used.

Not applicable – If you do not want a tracking number, then select Not Applicable.

This may be used in cases where you want to update stocks immediately, when Goods are received or delivered directly without receipt note or delivery note.

Example:

When you send out samples for approval and you do not want to raise delivery note. Likewise when you receive samples but no receipt note is raised.

 
 
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Company Information @ Tally.ERP9
 
Group & Ledger

Introduction
1. THE GROUP
2. THE LEDGER
3. VOUCHERS TYPES

Advanced Inventory / Stock
Meaning
Order Processing
Re-Order Levels
Tracking Numbers
Batch-wise Details
Additional Cost Details
Bill of Materials (BOM)
Price Lists and Price Levels
Stock Valuation
Zero Valued Entries
Inventory Ageing Report
Actual and Billed Quantities
Advanced Usage of Vouchers
Maintain Bill-wise Details
Cost Center and Cost Category
Interest Calculation
Reversing Journals
Post-Dated Voucher
Memo (Memorandum) Voucher
Optional Voucher
Using Tracking Number
Tally.ERP9 Report
  1. Unit Objectives
  2. Modifying Reports (Options)
  3. Balance Sheet
  4. Profit & Loss Account
  5. Stock Summary
  6. Trial Balance
  7. Day Book
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  9. Statement of Accounts
  10. Inventory Books
  11. Statutory Reports
  12. List of Accounts ( Chart of Accounts)
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  14. Printing Reports
Tally.ERP9 MIS and Other Reports
Statutory & Taxation
Utilities & Others @ Tally.ERP9
Credit Limits
Knowledge Base @ Tally.ERP9
Stock Items
Stock Groups
Inventory Masters
Inventory Vouchers
Inventory Report Statements
Balance Sheet
Accounting Reports
Accounting Vouchers
Interest Calculation
VAT-Value Added Tax
Service Tax
TDS (Tax Deducted at Source)
 
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