INTRODUCTION -to Accounting Voucher in Tally.ERP 9

In this unit, you will learn about accounting vouchers. A voucher is the primary online document for recording transactions. Tally.ERP 9 provides 16 different predefined voucher formats. These are used for recording different types of transactions. A payment voucher is used for all types of payments, a receipt voucher for all types of money receipts, a sales voucher for recording sales transactions, and so on.

You will also learn that these predefined vouchers pertain to both accounts and inventory. Some of these vouchers can also be used differently according to the situation; for example, sales vouchers can be used as invoices, vouchers can be post-dated, and so on. Such use can be decided at the time of voucher entry by selecting the appropriate button. The predefined voucher types can be displayed as follows:

Gateway of Tally.ERP 9 > Display > List of Accounts > Ctrl + V [Voucher Types]

Types of vouchers
Tally.ERP 9 is preprogrammed with a variety of accounting vouchers, each designed to perform a different job. Tally also allows you to create user-defined Vouchers (Voucher Types) as per your requirements. The standard vouchers are:

  • Payment voucher
  • Receipt voucher
  • Contra voucher
  • Sales voucher

o   Sales Orders
o   Sales vouchers/invoices
o   Delivery Notes
o   Rejection In

  • Purchase voucher
  • Journal voucher

o   Credit Notes
o   Debit Notes
o   Journal

  •         Memo voucher

o   Reversing Journal

  • Stock Journal
  • Physical Stock
A-        Voucher Entry
Voucher Entry in Tally.ERP9Image-1

Voucher Entry Screen components

Main Voucher Entry Area

The Main Voucher Entry Area is where you enter all your transactions. This area has fields for Date, Ledger Name and Amount as well as additional pop-up screens that are dependent on your voucher configuration and the nature of transaction you make.

Button Bar

The Button Bar area displays buttons that provide quick links to various functions and features of Tally.ERP 9. Buttons that are relevant to the current task are enabled and the other buttons are disabled.

Calculator Area

The Calculator area provides a working space where you can enter any number of mathematical formulae for complex calculations. Press Ctrl+N to navigate to the Calculator Area and press Ctrl+M to toggle back to Main Voucher Entry Area.
Note: Press Alt+C to use calculator when at amount field.

Special Keys for Voucher Narration Field

ALT+R: Recalls the Last narration saved for the first ledger in the voucher, irrespective of the voucher type.
CTRL+R: Recalls the Last narration saved for a specific voucher type, irrespective of the ledger.

Checking the accuracy of the vouchers

To check the accuracy of the vouchers that you have entered:
Go to Gateway of Tally > Display > Day Book

  1. Select F2: Period from Button Bar and enter the period for which you want to view Vouchers.

 Note: It defaults to the current date only but you may display all the transactions for a particular period.
Vouchers in Tally.ERP can be classified as Accounts Vouchers and Inventory Vouchers are discussed in next Chapter.

B-        Accounting Vouchers

Selection of Accounting Vouchers
Gateway of Tally.ERP ð Transactions / Vouchers ð Accounting Vouchers
Procedure :      Use the Alphabet key which is indicated by Red Color, Arrow key, or Click the Mouse pointer.

There are buttons available to create different types of vouchers.
Accounting Vouchers  in Tally.ERP9
Company Information @ Tally.ERP9
Group & Ledger
Advanced Inventory / Stock
Order Processing
Re-Order Levels
Tracking Numbers
Batch-wise Details
Additional Cost Details
Bill of Materials (BOM)
Price Lists and Price Levels
Stock Valuation
Zero Valued Entries
Inventory Ageing Report
Actual and Billed Quantities
Advanced Usage of Vouchers
Maintain Bill-wise Details
Cost Center and Cost Category
Interest Calculation
Reversing Journals
Post-Dated Voucher
Memo (Memorandum) Voucher
Optional Voucher
Using Tracking Number
Knowledge Base @ Tally.ERP9
Stock Items
Stock Groups
Inventory Masters
Inventory Vouchers
Inventory Report Statements
Balance Sheet
Accounting Reports
Accounting Vouchers
Interest Calculation
VAT-Value Added Tax
Service Tax
TDS (Tax Deducted at Source)
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