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Password or Security Control in Tally.ERP9...

Tally.ERP has a very ustomizeon security system. You can set up Security Levels and users who are placed at these levels. The authority levels or Types of Security decides the rights of the users while using Tally.ERP.

To create Security Levels

  1. Go to Gateway of Tally.ERP, select F3: Cmp Info. > Create/Alter Company   
  2. In the Company Creation screen set Use Security Control to Yes.
  3. Enter the Name of the Administrator.
  4. Enter your Password and reenter the password for verification. The password is not displayed for security reasons.
Accept Yes to save the changes made
Password or Security Control in Tally.ERP9
1. Types of Security (security or authority levels)


Tally.ERP has two default Security Levels. One is Owner and the other Data Entry. Owner has full access and rights to all features of Tally.ERP, except Tally.ERP Audit & Company Alteration screen, which are reserved for the Administrator alone. Data Entry has restricted rights. You are allowed to create other security levels based on these pre-defined types and allow or restrict rights as required.

You can create New Security Levels and define task wise access rights. To create New Security Level:

Go to Gateway of Tally.ERP, select F3: Cmp Info. > Security Control> Types of Security
Password or Security Control in Tally.ERP9

A brief description on all the fields in the Level Definition screen follows:

Name of security level

This defaults to the name you have created.

Use Basic Facilities of

The default is Owner. You can select the other option Data Entry from the Security List. If the company has other user defined Security Levels, these are also displayed in the Security List. The new level created will be available in the Security List the next time you create a Security Level.

Days allowed for Backdated vouchers

This is the number of days the users of this Level are allowed to create backdated vouchers. Specifying 0 will indicate that back-dated vouchers are not allowed, and 7 will allow the user at this level to insert vouchers going back 7 days.

Cut-off date for Backdated vouchers.

Specify the date before which users of this Security Level may not create or alter vouchers. This is additional control over and above the previous Days allowed for Backdated vouchers. This is useful in cases where you have completed your Tax Assessment for a period and no changes are desired in the data for that period.

Disallow the following facilities/Allow the following facilities

The screen is now divided into two broad columns each having two sub-columns. The left side of the screen is to disallow access to the various options of Tally.ERP. The right side allows the Security Level access for the different options.

When the cursor is on an access rights filed, the Type of Access list is displayed. Select an option from the list. The options sought to be controlled like Accounts Masters, Balance Sheet etc. are on the right (the second column from the left)
Password or Security Control in Tally.ERP9

To disallow access to different options, first select the type of access from the Type of Access list. Then select the reports for which the access rights are restricted from the List of Reports. Repeat the procedure till you have set access rights for different reports. When you select a type of access, this type of access would be restricted for the corresponding report selected. For E.g if you select Full Access for Balance Sheet, the user will not have any access to Balance Sheet by this security level.


Conversely, under Allow the following facilities, if you select Full Access for Balance Sheet, the user will have full access.

Select [End of List] at the Type of Access field to complete the process.


You are taken back to the screen Security Levels for Company at a blank field following the one you just created. To create the next level, type the name and follow the same procedure. Otherwise press Enter key at the blank field and Accept, Yes to save.

2.         Users and Passwords

To create different users who belong to one or more different Security Levels or Types of Security

Go to Gateway of Tally.ERP, select F3: Cmp Info > Security Control > Users and Passwords

The List of Users for Company screen is displayed
Password or Security Control in Tally.ERP9

A brief description of all the fields in the List of Users for Company screen follows:

Name: The selected company name is displayed here automatically.

Name of User: Enter the name of the user.

Password (if any): Enter the password if required.

Security Level: Select the security level from the Security List


Note : You need to create Security Levels before creating users or the default security levels available viz. Owner and Data Entry

Altering/Displaying Users and Passwords and Types of Security

There is no separate menu option to alter or display Users and Passwords and Types of Security options. Use the same menu to display or alter user or security level set-up. To delete a User, delete the Name of User and Password and Accept, Yes to save. Do the same for deleting a security level. If you have defined a user under a security level, then the security level cannot be deleted before deleting the users under it

Company Information @ Tally.ERP9
Group & Ledger


Advanced Inventory / Stock
Order Processing
Re-Order Levels
Tracking Numbers
Batch-wise Details
Additional Cost Details
Bill of Materials (BOM)
Price Lists and Price Levels
Stock Valuation
Zero Valued Entries
Inventory Ageing Report
Actual and Billed Quantities
Advanced Usage of Vouchers
Maintain Bill-wise Details
Cost Center and Cost Category
Interest Calculation
Reversing Journals
Post-Dated Voucher
Memo (Memorandum) Voucher
Optional Voucher
Using Tracking Number
Tally.ERP9 Report
  1. Unit Objectives
  2. Modifying Reports (Options)
  3. Balance Sheet
  4. Profit & Loss Account
  5. Stock Summary
  6. Trial Balance
  7. Day Book
  8. Books of Accounts
  9. Statement of Accounts
  10. Inventory Books
  11. Statutory Reports
  12. List of Accounts ( Chart of Accounts)
  13. Exception Reports
  14. Printing Reports
Tally.ERP9 MIS and Other Reports
Statutory & Taxation
Utilities & Others @ Tally.ERP9
Credit Limits
Knowledge Base @ Tally.ERP9
Stock Items
Stock Groups
Inventory Masters
Inventory Vouchers
Inventory Report Statements
Balance Sheet
Accounting Reports
Accounting Vouchers
Interest Calculation
VAT-Value Added Tax
Service Tax
TDS (Tax Deducted at Source)
Disclaimer :

The names of Companies and persons used in this Website have been used for illustrative purposes only.
The visitors may visit www.tallysolutions.com , the web site of Tally Solutions Pvt. Ltd. for resolving their doubts or for clarifications

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TIPS & TRICKS @ Tally.ERP9 GST for Tally.ERP9
1 > Financial Statement Report 1 > Tips & Tricks @ Tally.ERP 9 1 >Introduction to GST ( IGST . CGST, SGST )
2 > Accounts Book & Register Report 2 > FAQ's @ Tally.ERP 9 2 >Calculation of GST ( IGST, CGST & SGST)
3 > Stock Register / Reports 3 > Short Cut Keys @ Tally.ERP 9 3 > GST on Tally.ERP 9 ( With Practical Assignment )
4 > Job Costing Reports 4 > Tips-Weekly Refresher @ Tally.ERP9 4 > Generate GSTR-1 Returns / Reports under Tally.ERP9
5 > Pay Roll Register Reports   5> Status Reconciliation (GSTR-1)
6 > Point of Sale Register Reports   6 > Challan Reconciliation Report for GST Payments
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