How do I pre-close the order from Delivery/Receipt Note? @ Tally.ERP9


How do I pre-close the order from Delivery/Receipt Note?


To pre-close the orders from Delivery Note, go to F2: Inventory features set the option - Use Tracking Numbers (Delivery/Receipt Notes) to Yes.

Let us consider a scenario of Sales Order.

M/s. ABC Company received an order on 4-9-2009 for 11 nos of Colour Monitor 17" at Rs. 17,500 each. On 5-9-2009, the Company received information to cancel 1 Colour Monitor 17" and delivery the rest.

Sales Order Voucher

Go to Gateway of Tally > Inventory Vouchers > F5: Sales Order to create a sales order voucher for booking the order.

Delivery Note Voucher

·          Go to Gateway of Tally > Inventory Vouchers > F8: Dely Note

·          In the delivery note, press F12: Configure and set Use Pre-Closure order details to Yes.

·          Select the party ledger. In the Party Details screen, select the Order Number of the sales order.

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·          Accept the Party Details screen.

·         In the Item Allocation screen of Delivery Note select the Tracking Number. The stock item, quantity and rate will appear automatically as the sales order number is selected.

·         The quantity will be displayed as 11. Out of the total order, one number was cancelled so change the quantity to 10 and specify the Pre-Close quantity as 1.

The Item Allocation screen displays as shown:

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·          Accept the Item Allocation screen. The Delivery note displays as shown:
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·          Press Enter to accept the screen.

The above order is Cleared since the quantity is delivered as per specification and one item is also cancelled using pre-close feature.

Note: The partial quantity of total order placed can be pre-closed by entering the pre-close quantity in Item Allocation screen of Receipt Note in alteration mode. The pre-closed quantity and reason entered in Item Allocation will be captured in Order Details screen.

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