9. Statement of Accounts

In Tally.ERP, Statement of Accounts pertains to Cost Centers and Outstanding analysis. It is derived from individual transactions, but does not constitute a Statutory requirement.

1. Outstanding Reports in Tally.ERP9

Receivable and Payables are two important components of any organization’s working capital. Receivable are Current Assets whereas Payables are Current Liabilities . They have a bearing on the Short-Term liquidity of the organization and can be used to effectively control the organization’s Financial health. Tally.ERP provides many reports and analysis to aid Credit Control.

1.1. Ledger-wise View of Outstanding Reports

Ledger-wise report in Tally.ERP displays the outstanding status of the bills of a particular party account.

To view the Single-Ledger Outstanding Report :

Go to Gateway of Tally.ERP > Display > Statement of Accounts > Outstanding > Ledger
Press ALT+F1 for details view…

The Screen displays as shown :

Use F12: Configure to further customize the view on this report. The Age-wise Analysis is the same for all Receivable Reports and has been discussed in detail, earlier. Use the Contract button to view address and other contract details, by pressing ALT + C on the button bar, and send Reminder Letter.

1.2. Group ( Outstanding )

The Group Report displays the outstanding for a Group of Ledger accounts. It is a useful handout for managers of different group of Customers or Suppliers.

To view the Group-wise Outstanding Report :

Go to Gateway of Tally.ERP à Display à Statement of Accounts à Outstanding à Group à Sundry Creditors

• Select New Column ( Alt + C ) to view Sundry Debtors Group in the same screen, to allow for comparison between Sundry Debtors and Sundry Creditors.

1.3. Interest Calculations

Set Show Interest Calculation to Yes in F11 : Company Features –Accounting Features ( F1) and set parameters in individual ledger accounts to view Interest Calculation Reports. Interest is calculated on balances of accounts like Loans, and on Overdue Invoices.

1.3.1. Interest Receivable

Interest Receivable is the amount due to be received from Debtors or on Deposits ( for example, Interest on Bank Deposits).

To view Interest Receivable :

Go to..

Gateway of Tally.ERP > Display > Statement of Accounts > Interest Calculations > Interest Receivable

• Press ALT + F2 to Change the Period

• Press ALT + F1 for detailed View.

• In F12: Configuration , Set Expand all levels in Detailed Format to YES.

The Screen displays as shown :

1.3.2. Interest Payable

Interest Payable is the amount to be paid to Creditors or on Loans.

To view the Interest Payable Report :

Go to…

Gateway of Tally.ERP > Display > Statement of Accounts > Interest Calculations > Interest Payable

1.4. Cost Centers

A Cost Certres is a unit of an organization to which transactions ( generally, revenue) cab be allocated. When only costs or expenses are allocated to these units, they are referred to as cost centers. Cost Centers are primarily performance reports.

1.4.1. Cost Category Summary

This Report displays the summarized position of Cost Center. You can drill down to the last vouchers.

To view the Cost Center Summary Report :

Go to..

1.4.2. Group Break-Up

The Group Break-Up Report displays the summaries information of all Cost Centers for the selected Group. You can drill down till the voucher level.

To View the Group Break-Up :

Gateway of Tally.ERP > Display > Statement of Accounts > Cost Centers > Group Break-up

Select a Group : Indirect Expenses

• Press ALT + F1 to view detailed Reports.

The Screen displays as shown :

1.5. Statistics

The Statistics Report displays the Masters created and the number of vouchers types entered. You can step down to the Transactions level from this Report.

 To View Statistics Report :

Go to Gateway of Tally.Erp9 > Display > Statement of Accounts > Statistics