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FAQ on 'Cost Center & Cost Categories'


FAQ-1. How to use cost center feature in Tally.ERP 9?


To use Cost Center feature in Tally.ERP 9,

  1. Go to F11: Feature > F1: Accounting Features > Enable Maintain Cost Centres 
  2. Go to Gateway of Tally > Accounts info > Cost center > Create (Single Cost centre)
  3. While creating the cost centres, mention the Cost center name and select Under primary.
  4. Go to Gateway of Tally > Accounts info > Ledgers > Alter
  5. Select the ledger for which cost centre allocation has to be activated.
  6. Set Cost centres are applicable to Yes.
  7. Now during Voucher entry, cost centres can be allocated to ledgers.

Note: Cost center can be created under cost category also.


FAQ-2.If Data consist of entries which includes cost centres, but in the current financial year suppose cost centre details are not required, then how to disable the same in F11: Accounting features.


Take back up, in the current financial year, then set Cost centers are applicable to No by altering the individual ledgers and pass the entries. In case you wants to view the cost center details of previous financial year, you can view the same in Cost centre breakup report but only the values but if  you wants to view the transactions also then check the Group Break up report for details.


FAQ-3.Is it possible to maintain separate purchase and sales account for each branch in the same company data?


Yes. It is possible to maintain separate purchase and sales account of each branch.

To maintain separate purchase and salesa account for each branch,

  1. Enable Maintain Cost Centres in F11: Features (F1: Accounting Features)
  2. Create Branches as cost centres, from Gateway of Tally > Accounts Info. > Cost Centres > Create
  3. Recocrd purchase and sales entry and select the required cost center (Branch) and allocate the amount
  4. Check the cost center break up report, from Gateway of Tally > Display > Statements of Accounts > Cost Centre > Cost Centre Break-up.

FAQ-4.Suppose sales person has been created as Cost centres, now how to view one sales person wise details with nett amount?


To view the Cost Centre wise report:

  • Go to Gateway of Tally > Display > Statement of Accounts > Cost Centre > Cost Center Break-up
  • Select required sales person (Cost centre) from List of Cost Centres
  • Press Alt+F1 to view in detailed mode
  • Press F12 or click on F12: Configure and enable the option Show transactions and Nett transactions only.

FAQ-5.Can Cost Centre details be viewed in Balance sheet and Profit & Loss A/c?


No. It is not possible to view Cost Centre details in Balance Sheet and Profit & Loss A/c.


FAQ-6.How to get the pre-defined cost centre classes in new company if data is imported from an existing company?


The predefined cost center classes will not be available or imported to the new company automatically. They have created once again in the new company.


FAQ-7.How to display the ledger name along with cost center details in Cost Center reports?

To view Ledger name along with Cost Centre details in Cost Centre reports,

  • Go to Gateway of Tally > Display > Statement of Accounts > Cost Centres > Ledger Break-up
  • Select the required ledger from List of Ledgers
  • Now the ledger details will be displayed along with the Cost Center break-up

FAQ-8. How to view Cost Centre details for Payment vouchers in reports?


If payment entry is made for Expenses only then,

  • Go to Gateway of Tally > Display > Accounts Books Ledger > select Cash or Bank ledger 
  • Press F12 or click F12:Configure
  • Set Show Cost Center Details also to Yes

If payment is made for Purchases (Inventory), 

  • Go to Gateway of Tally > Display > Accounts Books Ledger > select a Purchase Ledger  
  • Press F12 or click F12:Configure
  • Set Yes to Show Cost Center Details also and Show Inventory Details also.

FAQ-9. How to generate Reports of Sales Agent in Tally.ERP9, if Sales Invoice includes Commission for the Agents?


To generate reports of sales agent:


1. Create Cost Category as Commission and Agents as Cost center 

  • Ensure the following options are enabled in F11: Features > F1: Accounting Features
    • Maintain Cost Centres
    • More than ONE Payroll / Cost Category
  • To create Cost Category, go to Gateway of Tally > Accounts info > Cost Categories > Create


  • To create Cost Centres, go to Gateway of Tally > Accounts info > Cost Centres > Create



2. Create Commission ledger under Indirect Expenses and enable the cost center option

  • To create ledger, go to Gateway of Tally > Accounts info > Ledgers > Create



3. While passing the sales invoice allocate the commission to the Agents by selecting appropriate cost category and cost centre



4. Check the Category Summary or Ledger Break-up report.

  • To view reports, go to Gateway of Tally > Display > Statements of Accounts > Cost Centres > Category Summary / Ledger Break-up



FAQ-10. How to view details of a particular Cost Centre from any report?


To display a particular cost centre from any report,

  1. Drill down to the Voucher report of the report
  2. Press Alt+F12 or click on F12: Range 
  3. Give the following parameters: Voucher > having > Cost Centers > with Name containing > mention the cost centre name or part of the name.
  4. Check the cost centre report.

Note: When applying a range of information in any report, Voucher will be available only when the report contains vouchers. Hence it is important to drill down to Voucher report.


FAQ-11. Can cost centres be used in Delivery Note and Receipt Note? 


Cost Centre allocation cannot be done in Receipt Note, but Cost Centres can be used in Delivery Note.


FAQ-12. Is it possible to create Sub Cost Category under another Cost Category? 


No. It is not possible to create Sub Cost Category


FAQ-13. How to display Cost Centre details in stock summary report?


In stock summary report it is not possible to view the cost centre details; only stock group/stock item details can be displayed.

However, the Cost Centre details for the stock item can be viewed from the Stock Vouchers report by enabling the Show Cost Centre Details option in the F12: Configuration screen.

  • Go to Gateway of Tally > Stock Summary
  • Drill down to the Stock Vouchers report and press F12
  • Set the option Show Cost Centre Details to Yes

The Cost Centre details will be displayed on the screen.

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