XYZ Co. is a wholesaler for many products. XYZ Co. receives the goods from a manufacturer directly and sells them to the retailers / customers. XYZ Co. does not raise the invoices, in turn the manufacturer raises the invoice directly to the customer. The goods are delivered through XYZ Co. along with a bill for the additional charges like freight, loading and unloading charges, godown charges, etc. How do I handle this in Tally.ERP 9?
You can handle the above scenario by following the procedure given below:
- Create the Manufacturer as a Sundry Creditor.
- Create a Consignment Stock Group.
- Create a Consignment Godown.
- Set the valuation method for stock items under consignment stock group to Zero Cost.
- Create a Voucher Type as Consignment Receipt Note and Consignment Delivery Note.
- Create the required ledgers for the Additional Charges.
To account the receipt of the stock use the Consignment Receipt Note and use Consignment Delivery Note for accounting the issues to customer without tracking numbers.
For accounting additional charges entries: Once you prepare the delivery challan and send the goods to the customers, raise a debit note / journal voucher by debiting the customer and crediting the additional charges with bill-wise details. Specify the details of the delivery note in the debit note / journal voucher narration, voucher reference and as bill reference. At any point of time, you can filter the report based on narration, voucher reference and bill reference.
When you receive the amount, raise a receipt voucher and adjust the bill-wise details for the debtor.
Note: In case there is a commission to be received from the consignor / creditor, raise a credit note with bill-wise details. Once the commission payment is received, adjust the amount with a receipt voucher.