How do I pre-close the order from an Invoice entry? @ Tally.ERP9

Query

How do I pre-close the order from an Invoice entry?

Answer

Let us take a scenario of tracking the Sales Order directly to a Sales Invoice.

M/s. ABC Company received an order on 6-9-2009 for 8 nos of Colour Monitor 17" at Rs. 17,500 each. On 7-9-2009, 3 nos were cancelled from the order.

Pass a Sales Order Voucher

· Go to Gateway of Tally > Inventory Vouchers > F5: Sales Order to create a sales order voucher for booking the order. In the Item Allocation screen, enter the Quantity as 8 and Rate - Rs. 17,500.

The completed sales order invoice displays as shown:

Pass a Sales Voucher

· Go to Gateway of Tally > Inventory Vouchers > F8: Sales

· In the sales invoice, press F12: Configure and set Use Pre-Closure order details to Yes.

· Accept the Party Details screen.

In the Sales invoice, the stock item, quantity and rate will appear automatically as it is linked to sales order number.

· In the Item Allocation screen of Sales Invoice, enter the Pre-Close Quantity as 3 nos. In the above example, the sales order is raised for 8 nos and later the intimation was received to cancel 3 and deliver only 5 nos. Here the order is tracked directly to the invoice, so the invoice needs to be raised for 5 nos by specifying 5 in the quantity column and 3 in the pre-close quantity column.

· On entering the pre-close quantity, the field - Reason for Pre-Closure appears. Enter the reason and accept the Item Allocation screen.

Note: If the Delivery Note is tracked to sales invoice, the Pre-Close Quantity column displayed in Item Allocation screen will be skipped.

· Accept the Item Allocation screen.

· Accept the Sales Invoice.

Note: The partial quantity of order placed can be closed by entering the pre-close quantity in Item Allocation screen of Purchase invoice in creation mode.