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Voucher Type & Voucher Classes @ Tally.ERP 9...

Voucher Types

You can prepare several prefixed Voucher Types as per your requirement of the Business. For example, you want to define separate types of vouchers to record your Credit Card Sales and Credit Card Purchase with different types of Number Schemes and Options.

Number Scheme for different types of Vouchers :

 

You can generate different number series for different types of Voucher for identifying the voucher as monthly or by yearly. Example :

 

Voucher type

Method

Start Number

Prefix

Suffix

Contra

Payment

Receipt

Journal

Purchase

Sales

 

Yearly

Yearly

Yearly

Yearly

Yearly

Yearly

 

 

1

1

1

1

1

1

 

CTR/

PMT/

REC/

JRN/

PUR/

SAL/

/08-09

/08-09

/08-09

/08-09

/08-09

/08-09

Voucher Classes

Voucher Classes is the best way of Automating Allocations during Invoice Entry. It is a table for predefining the entries that we wish to Automate to make Invoice Creation a breezy task. This particularly useful for Sales Invoicing where we can define once, the nominal ledger account to be credited to each item of sale. Then during voucher entry, the accounting credits for items sold are done automatically.

Classes can also be used to automate the rounding off values. Rounding method ca be preset when defining a class for a single line or for the entire Voucher or Invoice.

 

Example :

Mr. Sanjay sold the following items to M/s EssBee System & Solutions on Credit

 

Item

Qty

Rate

Discount

Value

Output VAT

Total Value

Mouse

30

850

5%

24,225

12.5%

27,253

Keyboard

40

1600

5%

60,800

4%

63,232

Gross Total

90,485


Note : Create Voucher Classes – ‘Sales @ 12.5%’ and Sales @ 4%’  Record the Sales transactions in different Sales Vouchers using the corresponding Voucher Classes.

 

Solutions :

 

Step 1 :

Alter the Sales Voucher Type

  1. Go to Gateway of Tally.ERP à Accounts Info à Voucher Type à Alter à select Sales from the list of voucher types.
  1. In the Voucher Type alternation screen, highlight ‘Sales @ 4% ‘ and use down arrow key to add another class ‘Sales @ 12.5% in the Name of Class field.\
  1. Retain the rest of the fields as they are.
  1. Ensure that voucher type class is defined as shown in figure.

Step 2 :

Make an entry of the transaction in a Sales Voucher – Voucher Class Sales @ 12.5%

 

  1. Go to Gateway of Tally.ERP à Accounting Vouchers à F8 : Sales à select Sales @12.5% from the Class Table to view a Sales Voucher displaying Voucher Class as Sales @ 12.5%.
  2. Ensure that the Sales Invoice entries are as given in the Figure and accept the Sales Invoice Entries.:
 
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Company Information @ Tally.ERP9
Group & Ledger

Introduction
1. THE GROUP
2. THE LEDGER
3. VOUCHERS TYPES

Advanced Inventory / Stock
Meaning
Order Processing
Re-Order Levels
Tracking Numbers
Batch-wise Details
Additional Cost Details
Bill of Materials (BOM)
Price Lists and Price Levels
Stock Valuation
Zero Valued Entries
Inventory Ageing Report
Actual and Billed Quantities
Advanced Usage of Vouchers
Maintain Bill-wise Details
Cost Center and Cost Category
Interest Calculation
Reversing Journals
Post-Dated Voucher
Memo (Memorandum) Voucher
Optional Voucher
Using Tracking Number
Tally.ERP9 Report
  1. Unit Objectives
  2. Modifying Reports (Options)
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  4. Profit & Loss Account
  5. Stock Summary
  6. Trial Balance
  7. Day Book
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Tally.ERP9 MIS and Other Reports
Statutory & Taxation
Utilities & Others @ Tally.ERP9
Credit Limits
Knowledge Base @ Tally.ERP9
Stock Items
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Inventory Vouchers
Inventory Report Statements
Balance Sheet
Accounting Reports
Accounting Vouchers
Interest Calculation
VAT-Value Added Tax
Service Tax
TDS (Tax Deducted at Source)
 
 
 
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