The Group

1.1. Creating Group

       1.1.1. Creating a Group with Advanced Usage

       1.1.2. Creating Multiple Groups

1.2. Altering or Modifying Group

1.3. Permanently Deleting a Group

1.4. Displaying a Group

Introduction :   In the modern way of accounting, all financial entries are performed using Ledgers or account heads. It is advisable to Group/Classify ledger information based on their functions. Groups are helpful in classifying and identifying account heads based on their nature. Grouping helps in presenting summarized information. Re-grouping of accounts is also permitted by Tally.ERP. At the highest level of grouping, accounts are classified into Assets, Liabilities, Income and Expenditure.

Groups by Default ( Pre-defined Groups) :        Tally.ERP 9 provides you with 28 pre-defined Groups to save you from unnecessary burden of creating frequently used Groups. Out of these 28 Groups, 15 are Primary Groups and 13 Subgroups. Subgroups is a part of the main group.

There are 28 pre-defined Groups in Tally.ERP 9, out of which 15 are Primary Groups and 13 are Sub-Groups


Out of the 15 Primary Groups, 9 Primary Groups appear in the Balance Sheet which are Capital in nature and 6 Primary Groups appear under Profit & Loss Account which are Revenue in nature.

13 Sub Groups are classified under the 15 Primary Groups and they appear in the Balance Sheet.
1.1. Creating GROUP
Creating GROUP in Tally.ERP9Image-3
1.1.1. Creating a Group with Advanced Usage :
Go to Gateway of Tally > Accounts Info > Groups > Create under Single Group > select F12 configure (Group Configuration) and enable Allow Advanced entries in Masters under Accounts Masters.
Creating a Group with Advanced Usage in Tally.ERP9Image-4

A-        Does it affect Gross Profits
If a group (e.g Administrative Expenses) is created under Primary, you must select the appropriate option from the list whether it is an asset, liability, income or expenses. If you select an income or expenses you should specify whether it will affect the gross profits or not by suitably setting the option Does it affect Gross Profits? to Yes/No.

If the option is selected as Yes, the Group will appear under Trading Account and if the option is selected as No, the Group will appear under Profit & Loss Account.

B-        Group behaves like sub-ledger?
This option will allow such Groups to behave as defined in the Master to act as equal to the behavior of Ledger.  

When Group behaves like sub-ledger is set to No, the same will display all the Ledgers grouped under the same in detailed mode.
Group behaves like sub-ledger in Tally.ERP9Image-5

The same is helpful in reports when there is a large number of Ledgers under any Group.

C-        Nett Debit/Credit Balances for Reporting?
Setting this option to Yes will display either the net debit or credit balance in the report (whichever is higher). If this is set to No, both debit and credit balances will be displayed in the report.

D-        Used for Calculation (e.g. taxes, discounts)?
Set this option to Yes if ledgers under this group would have percentages for discounts/taxes to be used in invoice entry. This gets reflected while passing voucher entry in Invoice mode and for automatic calculations.

E-        Method to allocate when used in purchase invoice
Select the appropriate allocation method from the list. This is used to allocate the expense of the Item in the ratio of the quantity or value.

1.1.2. Creating Multiple Groups :
Creating Multiple Groups in TallyERP9Image -6
1.2. Altering or Modifying GROUP

You can alter the Groups in Single mode or Multiple mode.

Single mode:

Go to Gateway of Tally > Accounts Info. > Group > Alter (under Single Group)
Select the Group that you wish to alter from the List of Groups. Make the necessary changes and click Yes to save the changes.

Multiple Mode:

Go to Gateway of Tally > Accounts Info. > Group > Alter (under Multi Groups)

Select the Group for which you want to alter from the List of Groups. In Multi Group Alteration screen, make the necessary changes and click Yes to save changes.
1.3. Permanently Deleting a  GROUP

Go to Gateway of Tally > Accounts Info > Groups > Single/Alter
The Delete function is performed through the single alteration mode. You cannot delete groups from the Multiple Alteration mode.

  1. Select the Group to be deleted.
  2. ress Alt+D to delete.
1.4. Displaying a  GROUP

You can display the Groups in Single mode or Multiple mode.

Single Mode:

Go to Gateway of Tally > Accounts Info. > Group > Display (under Single Group)
Select the name of the Group from the List of Groups. You cannot make any changes in the Display mode.

Multiple Mode:

Go to Gateway of Tally > Accounts Info > Group > Display (under Multiple Group)

Select the Group from the List of Groups to display all the Groups under the selected Group or select All Items to display all Groups. The Multi Group Display screen lists Groups and the corresponding details of the Groups
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