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F2 : Inventory Features in Tally.ERP 9

This feature enables you to set the Inventory Features required for the transactions.

Go to Gateway of Tally.ERP > F11: Features > F2: Inventory

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1.         Integrate Accounts and Inventory

This field performs the same function as explained in Accounting Features.

2.         Allow Zero Valued Entries in Vouchers

Allows 0 value entry : If your requirement is to pass an entry whose monetary transaction value is “0”, set it as “Yes”. For example, in cases where you do not want to show the value amount in goods Delivery Note / Challan. Or goods distributed as free sample with other goods.

Example : You want to send the Challan for delivery of goods to your customer Mr.Swayam, which will only consists of the name of product and their delivered quantities . if you record the transaction in Tally.ERP it will be appear as below :

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1.         Maintain Multiple Godowns

Set this option to Yes, if you have more than one stock point/storage Locations/ Godowns, and you want to track stock movement in these Locations. You can create any number of Stock Locations/Godowns. The Godowns/Locations option is displayed in Gateway of Tally.ERP > Inventory Info. Menu only if you set this option to Yes. You will be able to know your stocks at each location as well as assign stock movement to one or more locations during voucher entry.

2.         Maintain Stock Categories

Maintain Stock Categories :This offers parallel category of stocks. For example : you are dealing with different companies that sell Floppy Disk, such Sony, Amkette, and Moserbaer. Here you can specify the entire stock item in the stock category under Floppy.

                        Name of the Item                                                       Categories

                        Sony 1.44 MB                                                               Floppy

                        Amkette 1.44 MB                                                           Floppy

                        Seagate Hard Disk ( 160 GB)                                         Hard Disk

3.         Maintain Batch-Wise Details

Maintain Batch-wise details :          This features is required if you want to maintain the Stock item batch-wise and you can also maintain the expiry date of the products. For example, Medicine, Food Products, etc.

                        Name of the Item       Batch No.       Mfg. Date       Expiry Date

                        Sony 1.44 MB             Se/150/08        01-04-2011     

Note: Batches should be used where they are small in number and remain constant. Do not use the batch option for tracking of lots through manufacturing processes. If that is done, you will soon have a large number of batches that are not deleted. You will not be able to assign costs to particular lots, as may be the intention.

Set Expiry Dates for Batches

Set this option to Yes, if you want to set expiry dates for the batches. This displays an additional field Use Expiry Dates in the Stock Item Creation screen.

This is useful for businesses that deal in goods that have expiry dates like medicines, food and other perishables. During voucher entry, date of manufacture of the product by default takes the date of the voucher. This date can be changed, but not to a date later than the voucher date. Expiry date cannot be a date prior to the voucher date.

4.         Use different Actual & Billed Quantity

Set this option to Yes, if you want to specify quantities, that are different from that delivered/ received, when invoicing.

For example, you have delivered goods but some of them are in disagreement. So, your customer wants to be invoiced only for the undisputed quantity. He/She might consider the rest later and would then like to be invoiced. On the other hand, the rest might be so bad that it is useless even for you to take it back. Hence, you can record the fact while raising the invoice without altering the delivery note or passing a rejection entry.

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1.         Sales Voucher in Invoice Format : Setting the option as “Yes” will allow the Invoice Format for Sales Voucher and for Purchase, otherwise say “No”

Example : If you want to issue an invoice to your customer Mr. Swayam for sale of LG PC-X-7170 Computer System, 2 nos @ 30,000 and record the transaction in Tally.ERP it will appear as shown below :
F2 : Inventory Features in Tally.ERP 9
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