FAQ-1 to 6 ( Printing of Data):

Query

1. I am unable to take a print from Tally.ERP 9 even though the printer is connected to my computer. How can I rectify this problem?

Answer

Incase you are unable to take a printout even if the printer is connected you have not selected the required printer. To select the printer click P: Print or press Alt+P, in the Printing Ledger screen click S: Select Printer and select the required printer from the List of Printers.

Note:

- By default the Paper Size is set to Letter.

- After successfully setting up the printer, try to print the required report/ledger, incase the problem persist contact the system administrator.

 

Query

2. While I am trying to take a print out, Tally.ERP 9 is prompting me to save the file. How can I print the file?

Answer

This happens when the print format is set to Dot Matrix Format or Quick/Draft format and Print to a File is enabled. To print the contents directly to the printer you need to pressAlt+P or click P: Print, press Alt+S or click S: Select Printer and set Print to File to No and select the required printer. You can now take a print of the required information from Tally.ERP 9.

Query

3. I had given a print command for a Group of Accounts. The printing stopped after page number 32 due to a power failure.  Can you suggest the steps so that I can resume printing from the next page?

Solution

  • Go to Gateway of Tally Multi-Account Printing > Account Books > Ledger > Group of Accounts
  • Select the required group 
  • Press Ctrl+G or click on G: Page Nos
  • In the Page Range to Print, enter 33 against Page Numbering starts from. To print the specified page number.
  • Set the Page Range as 33 to All.

Please set the printing configuration to the one set earlier (while printing from page nos. 1 to 32) i.e, for From and To Date, Select vouchers to Show, Format, Show Billwise Details, Show Cost-centre Details, Show Narrations, etc.

Query

4. Can I print the even pages of a report?

Answer

Yes, you can print the even pages of a report. Click P: Print or press Alt+P, click G: Page Nos, the Page range to print screen appears. In the Page Numbering starts from field, enter 1 and in the Page Range field type Even. The even pages of the report will be printed.

Query

5. How can I print multiple copies of Sales Invoice, by default I want to take three copies of the Sales Invoice?

Answer

To print multiple copies of the Sales Invoice follow the steps shown,

  • Go to Gateway of Tally F12: Configure > Printing > Sales Transaction > Sales Invoice.

The Invoice Printing Configuration screen appears. 

  • In the Number of Copies to Print enter 3.
  • Press Ctrl + A to save the setting made. 

You can now print three copies of the sales invoice.

Query

6. At present the paper size is Letter. How to I change it to A4?

Answer

The paper size can be changed as per your requirement in the Printer Document Properties Window. To change the paper size, follow the steps shown below:

  • Select the required report / ledger to print.
  • Click P: Print or press Alt+P.
  • Click S: Select Printer
  • Select the required printer from the List of Printers displayed.

  The Printer Document Properties window appears.

  • Double click Paper/Output.
  • Click Paper Size, the list box displaying various paper sizes appears.
  • Click and select A4.
  • Click OK.

  Query

7. While printing the Reports/Ledgers, the printer is skipping an additional page. How can I correct this?

Answer

The printer skips an additional page when an incorrect page size is set. To set the page size, follow the steps shown:

  • Select the required report / ledger to print.
  • Click P: Print or press Alt+P.
  • Click S: Select Printer.
  • Select the required printer from the List of Printers displayed.

The Printer Document Properties window appears.

  • Double click Paper/Output.
  • Click Paper Size, the list box displaying various paper sizes appears.
  • Click and select the required page size.
  • Click OK.

  Query

8. I want to print two sales invoices in the same page. Can I configure this from Tally.ERP 9?

Answer

Yes, it is possible to print two sales invoices in a single page. You can configure the printer by following the steps shown:

  • Select the required report / ledger to print.
  • Click P: Print or press Alt+P.
  • Click S: Select Printer.
  • Select the required printer from the List of Printers displayed.

The Printer Document Properties window appears.

  • Click Finishing tab.
  • Click Paper Size.
  • Select 2 in Pages per sheet.
  • Click OK.

  Query

9. The text appearing on the right most side for amount in words is missing when I take a printout of an invoice in Quick/Draft or Dot Matrix mode. How do I rectify this?

Answer

To accommodate the entire string of characters for the amount in words.

From the Gateway of Tally, press F12 or click F12: Configure > Printing > General, the configuration screen appears.

  • In the section Settings for Quick Format, set Yes to Split long names into multiple lines and Split long amts/numbers into multiple lines.

Query

10. On taking a printout of the invoice, the company name is not printed? How can I print the company name on the Invoice?

Answer

The company name will not be printed when you choose to print the required report on pre-printed stationery or Print with Company Name option disabled. You can enable to print the company name by pressing Alt+R which will toggle between plain paper or pre-printed stationery. You can also press Alt+T and set Yes to Print with Company Name.

Query

11. I do not want the page numbers to be printed at the end of each page. How can I omit them?

Answer

Press Alt+P or Click P: Print, press Alt+T or click T: Titling, the Report Title screen appears. Set Print Page Numbers in Report to No. By doing this the page numbers will not be printed in the report.

Query

12. On printing the required report I have noticed that the printout did not have date and time stamp. How can I enable this feature?

Answer

To print the date and time stamp follow the steps shown:

  • Go to Gateway of Tally F12: Configure > Printing > General

The configuration screen appears.

  • Set Yes to Print Date & Time of Report

Query

13. The dispatch details and buyer information does not appear in the printed invoice. How can I print them?

Answer

Click P: Print or press Alt+P, click F12: Configure or press F12. The Invoice Printing Configuration screen appears, set No to Print in Simple Format to print the required details.

Query

.14. The Vertical lines and borders are not printed in the Invoice. How do I enable them?

Answer

To enable the printing of vertical lines and borders in an Invoice, from the Gateway of Tally > Click F12: Configure or press F12 > Printing > General and set No to Stop printing Vertical Lines/Borders

Query

15. Can I change the title of a Sales Invoice to Tax Invoice? 

Answer

Yes, it is possible to change the title of the Sales Invoice to Tax Invoice by following the steps shown: from Gateway of Tally > Accounts Info > Voucher Type > Alter > select Sales from the List of Voucher Types and in the Default Print Title field type Tax invoice. Save the changes made.

Query

16. How do I print Reminder letters for a Group of Ledgers?

Answer

§       From the Gateway of Tally, go to Multi-Account Printing > Outstanding Statements > Ledgers > Group of Accounts

§       Select the Group for which reminder letters are required, For example: Sundry Debtors.

 

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   [11-1]

§       Against the option to Print? Select No.

The report by default is a Bill-wise details report that lists the outstanding bills for each ledger in the group.

§       Tab down to the option Print Reminder Letter. Set it to Yes.

§       Set the Age periods. (Eg. 0 to 30, 30 to 60, 60 and Above). Save the settings.

§       Type the name of the Designation of Signing Authority in the field provided.

§     Set the option Confirm to Print  as either Yes or No.

Content of a Reminder Letter

 

Tally.ERP 9 has pre-defined content for its reminder letters. However, you can change the content as required.

§       From the Gateway of Tally, Go to F12:Configuration > Printing > Reminder Letters

 The Reminder Letter Configuration window opens.

Tally.ERP9 Book

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§       Modify the contents in the First and Second Paragraphs.

§       Press the Enter button to save the information and exit from the window.

A Print out of the Reminder Letter is displayed as shown below:

 

tds in tally erp 9

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Query

17. Can I print the covering letter from Tally.ERP 9?

Answer

Yes you can print a covering letter from Tally.ERP 9 by following the steps shown: from Gateway of Tally > Display > Statutory Reports > CST Report > Forms Issuable, select the required Group or Ledger, press Alt + P and set Print Covering Letter to Yes.

Query

18. Can I print the words Original for Buyer on the Sales Invoice?

Answer

Yes, it is possible to print the words Original for Buyer on the Tax Invoice by following the steps shown: from Gateway of Tally > Accounts info > Voucher Type > Alter, selectSales from the List of Voucher Types and set Yes to As Tax invoice.

Note: This option varies from one state to another. 

Query

19. When the mode of printing is set to Quick/Draft or Dot Matrix Format, I am unable to preview the report. How can I enable this feature?

Answer

When the print mode is set to Quick/Draft or Dot Matrix format the print preview option is unavailable. Change the print mode to Neat in order to preview the report and print.

Query

20. When taking a print in Quick/Draft or Dot Matrix format some of the fields are masked with * asterisk. How do I rectify this issue?

Answer

The asterisk appears when the height and the width of the paper set are inadequate, you can reset the height and width to suit your requirement by following the steps shown:

For Windows 95 or Windows 98 operating system:

1) From Gateway of Tally > Accounting Vouchers > F8: Sales > click P: Print

2) Click S: Select Printer (Alt+S) and select the required printer

3) Specify the paper size as Custom

4) Set the Width as 850/900 and Height as 1200 (in millimeters) and accept the settings.

5) Click Yes to print the same and check

For Windows 2000 operating systems and above

Create a new form with the above settings and continue

1) Point to Start > Settings > Control Centre,

2) Select Printer & Faxes

3)  Point to File and select Server Properties  or select Print server properties from the Tool Bar

4) Check Create a New Form

5) In the Form Description section, check English as the value for Units; enter the required dimensions of the invoice in Width and Height fields, similarly you may enter the margin area in millimeters for Left, Right, Top and Bottom margins. 

6) Click Apply

7) Click OK

You can proceed to print the invoice, in case there are variations repeat the above steps and set the parameters accordingly.

Query

21. Can I print a cheque for the Contra entry recorded?

Answer

You cannot print a cheque for a Contra entry. However this can be done from the payment voucher by following the steps shown:

From Gateway of Tally > F12: Configure > Voucher Entry and set Yes to Use Payment/Receipt as Contra.

Query

22. I do not want to print the company name on the Cheque, How can I do this?

Answer

You can achieve this by leaving the Company Name on Cheque field blank. To leave the Company Name on Cheque blank follow the steps shown:

§         From Gateway of Tally > F11: Features > Accounting Features, under Other Features section,  set Yes to  Enable Cheque Printing and  set Yes to Set/Alter Cheque printing Configuration

§         The Company Cheque Details screen appears, in the Company Name on Cheque field leave the field name blank while you are proving the details for the first time or in case the details are already available delete the company or press space.

You may continue to select the Bank name from the list and specify the cheque dimension as required.

Query

23. While creating the company I had suffixed the financial year to the company name. The company name along with the financial year is printed in every report, how can I avoid this?

Answer

You can achieve this by removing the suffix from the Mailing Name field available in the Company Alteration screen. From the Gateway of Tally press Alt+F3, select Alter inCompany Info menu, select the required company from the list of Companies, the Company Alteration screen appears, remove the suffix from the Mailing Name field.

Query

24. The font size is small in the printouts, is it possible to increase the font size?

Answer

By default you cannot increase the font size in Tally.ERP 9. The font size can be increased through customization on chargeable basis. Contact your nearest Tally partner for further details.

 
Company Information @ Tally.ERP9
 
 
 
Group & Ledger
Introduction
1. THE GROUP
2. THE LEDGER
3. VOUCHERS TYPES
Advanced Inventory / Stock
Meaning
Order Processing
Re-Order Levels
Tracking Numbers
Batch-wise Details
Additional Cost Details
Bill of Materials (BOM)
Price Lists and Price Levels
Stock Valuation
Zero Valued Entries
Inventory Ageing Report
Actual and Billed Quantities
 
Advanced Usage of Vouchers
Maintain Bill-wise Details
Cost Center and Cost Category
Interest Calculation
Reversing Journals
Post-Dated Voucher
Memo (Memorandum) Voucher
Optional Voucher
Using Tracking Number
Knowledge Base @ Tally.ERP9
Stock Items
Stock Groups
Inventory Masters
Inventory Vouchers
Inventory Report Statements
Balance Sheet
Accounting Reports
Accounting Vouchers
Interest Calculation
VAT-Value Added Tax
Service Tax
TDS (Tax Deducted at Source)
 
 
 
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The names of Companies and persons used in this Website have been used for illustrative purposes only.
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