How to use Tracking Number?  @ Tally.ERP9


How to use Tracking Number?


The tracking number pop-up list appears after you have entered the name of the item. A default list will contain the following:

Tracking Number? @ Tally.ERP9

You will use the tracking number to link this receipt note with the Supplier"s Invoice that will be received later. (record the Supplier"s Invoice through the Purchase Voucher). Hence, select the number you think will help maintain the link. Tally.ERP 9 gives you two numbers that are defaults of the Receipt Note number and the Reference. However, you may opt to give your own number, in which case select New Number. If you do not wish to give a tracking number at all, select Not Applicable.

An explanation on the four options in the list is necessary. Tracking numbers link the different accounting and inventory vouchers as follows:

  1. Receipt Note/Goods In vouchers with Purchase Vouchers
  2. Goods Out /Delivery Note with Sales Voucher/Invoice.
  3. Rejections-In with Credit Note
  4. Rejections-Out with Debit Note

    New number

    Give a number not in the list. You will use this number to reconcile, when making a Purchase Voucher entry.

    Not applicable

    If you do not want a tracking number. This may be resorted to in cases where you want to update stocks immediately with this entry and no goods inward entry will be needed. When in an inventory voucher if you select "Not Applicable", that will update stocks and you do not want to make a separate accounting/invoice entry. Not Applicable option is important and hence we repeat the cases where you would use it:-

  • When you raise a sales voucher/invoice that accompanies the goods and you do not want to pass Goods Out entry. "Not Applicable" will update stocks without the Goods Out entry.
  • Likewise, when you record a purchase voucher and wish to update inventory without a separate Goods In entry, select "Not Applicable" for the tracking number.
  • The same applies to Debit Notes-Rejection Out and Credit Note-Rejection In.
  • When you send out samples for approval, where you do not want to raise an invoice. Likewise when you receive samples but no invoice will be forthcoming.
Company Information @ Tally.ERP9
Group & Ledger
Advanced Inventory / Stock
Order Processing
Re-Order Levels
Tracking Numbers
Batch-wise Details
Additional Cost Details
Bill of Materials (BOM)
Price Lists and Price Levels
Stock Valuation
Zero Valued Entries
Inventory Ageing Report
Actual and Billed Quantities
Advanced Usage of Vouchers
Maintain Bill-wise Details
Cost Center and Cost Category
Interest Calculation
Reversing Journals
Post-Dated Voucher
Memo (Memorandum) Voucher
Optional Voucher
Using Tracking Number
Knowledge Base @ Tally.ERP9
Stock Items
Stock Groups
Inventory Masters
Inventory Vouchers
Inventory Report Statements
Balance Sheet
Accounting Reports
Accounting Vouchers
Interest Calculation
VAT-Value Added Tax
Service Tax
TDS (Tax Deducted at Source)
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The names of Companies and persons used in this Website have been used for illustrative purposes only.
The visitors may visit , the web site of Tally Solutions Pvt. Ltd. for resolving their doubts or for clarifications

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